PLEASE NOTE:

ALL VENDORS MUST HOLD APPROPRIATE INSURANCE, LICENSES, AND PERMITS

 Upon approval, vendor fees must be paid in full by April 16, 2025 – NO EXCEPTIONS.

VENDOR FEES

MERCHANT: Cost of Booth Space = $150 for 10’ x 10' space (additional space can be acquired at a discounted rate)

Vendor Fee Includes the Following:

• 10’ x 10’ booth space; additional space can be acquired at a discounted rate

Four (4) festival passes; additional passes available by request from the Event Coordinator (request is subject to refusal)

• Electricity is extremely limited and must be requested in advance (access will be granted on a first-come, first-served basis); generators are encouraged.

• Booth space does not come with any lighting so please plan accordingly

• There will be onsite, and overnight security on Friday night (booth, equipment, and equipment left overnight still need to be secured by the vendor). Oso Productions, Bonita Valley Brewery, and the Village of Ruidoso are not responsible for lost or stolen products.

APPLICATION PROCESS

Guarantee Read all instructions and fill out the online vendor application.

Vendors will receive a confirmation email when Oso Productions has received a completed application form.

Applications are considered on a first-come, first-serve basis.

Oso Productions and Bonita Valley Brewery reserves the right to make the final decision on the application based on the timeliness of the completed application and the ability to provide festival attendees with various goods and services within the theme of the festival.

REQUIRED DOCUMENTS

A Certificate of Liability Insurance form listing the Village of Ruidoso as additional insured must be submitted with all vendor applications.

All vendors must submit a business logo in JPG or PNG format.

Food vendors are responsible for acquiring any required food permits are required for all Food Vendor applications.

SET-UP INFORMATION

Time:

Set-up for vendors will be on Friday, May 16, 2025, from 8:00 AM-3:00 PM (gates open at 4:00 PM). Check-in will take place in the upper parking lot at Wingfield Park. At this time, you will receive your passes, booth number/location. You will not be allowed to enter the venue without your pass and wristband. Vendor fees must be paid in full in order to set up.

Vehicles: You may drive your vehicle to your booth location to unload. Please unload and be courteous to exit in a timely manner. All vehicles must be off the field by 8:00 AM. Gates open to the public at 4:00 PM.

Parking: Vendors can park in the free parking areas closest to the park.

Labor: Oso Productions and Bonita Valley Brewery do not have staff or equipment to assist vendors with set-up/breakdown, so please plan accordingly.

BREAK-DOWN INFORMATION

Time: Load-out is from 5:00 PM – 8:00 PM on Sunday, May 18, 2025.

Deadline for Equipment Removal: All equipment must be removed from Wingfield Park no later than 9:00 PM on Sunday, May 18, 2025.